In an increasingly digital era, it’s easy to overlook the power of traditional printed communications. However, transactional mail statements, such as invoices, bills, and account statements remain an essential part of business interactions. They serve as a tangible connection between companies and their customer base. Transactional statements provide crucial information and foster trust — which is why you can’t trust this to just anyone.
Yet in today’s competitive business landscape, finding ways to cut costs is crucial. A recent PwC survey found that almost half of senior executives have made cost-cutting a top priority for 2024.
Saving Money by Outsourcing Transactional Mailing Services
Outsourcing transactional printing and mailing can provide businesses with numerous benefits. By partnering with a specialized mail solutions provider, companies can save valuable time and resources to focus on core business processes. Outsourcing enables businesses to take advantage of the expertise and efficiency of printing and mailing professionals, which results in:
- Cost Savings
- Improved Accuracy
- Enhanced Customer Satisfaction
Save on Physical Space + Labor
Outsourcing transactional statement printing and mailing can help businesses save on physical space and labor costs. When companies handle printing and mailing in-house, they need to allocate room for storing forms, envelopes, and other materials. Allocating valuable office space to storage prevents its use for core business functions.
By outsourcing these tasks to a third-party service provider, businesses eliminate the need for physical storage space. Transactional printing companies take care of all the printing and mailing needs, using their own facilities and equipment. This not only saves physical space within the company but also reduces the need for employees to handle these processes.
Outsourcing transactional mailing services frees up employees’ time, allowing them to focus on more important tasks that directly contribute to the bottom line. Instead of spending hours printing, folding, stuffing, and mailing invoices or financial statements, employees can concentrate on activities that drive business growth and improve customer satisfaction.
Cut Down on Power Costs
Regularly printing transactional documents can consume a significant amount of energy and space, which can lead to higher electric bills. By eliminating the need for in-house printing equipment, reducing office space requirements, and leveraging energy-efficient printing facilities, companies can achieve significant savings while also contributing to environmental sustainability.
Reduce IT-Related Expenses
Handling transactional printing in-house demands expensive printing software, along with the necessary expertise to operate and maintain it. However, the pool of skilled IT personnel in this specialized area is often limited, leading to increased labor costs. Maintaining servers to manage the printing processes also requires significant investment, both in hardware and ongoing maintenance. By entrusting these responsibilities to a reliable mailing service provider, companies can avoid these high upfront and maintenance costs, freeing up resources for other areas of operations.
Avoid Stocking Inventory
When it comes to transactional printing, businesses can save money by avoiding the need to stock inventory and additional products. Outsourcing transactional mail services eliminates the demand for items such as envelopes, inks, paper, stamps, and toners.
Save Postage
When it comes to mailing customer communications, postage and mailing costs can often take a significant bite out of a company’s budget. However, by outsourcing transactional printing and mailing, businesses can take advantage of several strategies to save on postage costs.
1. Presorting: Presorting involves sorting mail by zip code before handing it over to the postal service. By outsourcing your transactional printing needs, you can benefit from the presorting capabilities of a professional mailing company. Presorted mail receives significant postage discounts compared to regular mail, resulting in cost savings for your business.
2. Intelligent Mail Barcodes: Intelligent Mail Barcodes (IMBs) are unique barcodes that provide postal carriers with detailed information about each individual mailpiece. Outsourcing transactional printing to a company that incorporates IMBs into their mailing processes can help improve the accuracy and efficiency of mail delivery. Moreover, by including IMBs on your statements, you may qualify for additional postal discounts.
3. Commingling: Commingling combines mailpieces from multiple businesses for postage purposes. By outsourcing your transactional printing and mailing needs, you can commingle your statements with those from other companies, allowing you to benefit from lower postage rates. This collaborative approach optimizes mailing rates and reduces the overall cost of sending out customer communications.
In addition to these methods, it’s worth considering USPS postage promotions that can further optimize your statement mailing rates and reduce postage costs. By leveraging the expertise of a transactional printing company, you can stay up-to-date with the latest USPS promotions and take advantage of special discounts and incentives offered during specific periods.
Additional Benefits to Outsourcing Transactional Printing and Mail Services
Improve Accuracy and Compliance: Specialized equipment and systems in transactional printing companies ensure accurate printing of your statements and compliance with industry regulations. By taking advantage of their years of experience handling sensitive customer data and ensuring accurate and timely delivery, you will have the peace of mind knowing that your statements are in safe hands.
Enhance Security Measures: The security of your customers’ information is a top priority for transactional printing companies. Teams undergo extensive security training, alongside the implementation of rigorous protocols and redundant equipment to mitigate any risks. This level of security ensures the protection of your customers’ data throughout the entire mailing process.
Increase Quality: State-of-the-art equipment and technical expertise allow print and mail companies to produce high-quality statements. A wide variety of paper options and address-cleansing services will ensure your statements are professional and error-free. With the expertise of an industry-leading transactional print and mail company, you can be confident that your statements will make a positive impression on your customers.
Your Mailing Experts
When it comes to mail services for your business, you need a trusted mail partner who can handle all aspects of the process efficiently and accurately. With over 40 years of experience in managing and controlling a full spectrum of documents, including bills, statements, and marketing materials, PMSI is the industry leader that has the expertise and resources to meet all your printing and mailing needs.
